Community Services Building

440 Civic Center Plaza

Richmond, CA  94804

AGENDA

Tuesday, June 20, 2017

Link to City Council Agendas/Packets

http://sireweb.ci.richmond.ca.us/sirepub/meet.aspx

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Mayor	Vice Mayor
Thomas K. Butt	Jovanka Beckles

Councilmembers

Ben Choi

Eduardo Martinez

Gayle McLaughlin

Jael Myrick

Melvin Willis

Housing Authority Tenant Commissioners

Jaycine Scott

Tanise Smith

The Richmond City Council also serves as Board Members and Commission Members for the following:

Housing Authority

Joint Powers Financing Authority

Surplus Property Authority

Local Reuse Authority

COMMUNICATION ACCESS INFORMATION:

This meeting is being held in a wheelchair accessible location.  To request disability-related accommodation(s) to participate in the meeting, including auxiliary aids or services, please contact Bruce Soublet, ADA Coordinator, at (510) 620-6509 at least three business days before the meeting date.

MEETING PROCEDURES

The City of Richmond encourages community participation at its City Council meetings and has established procedures that are intended to accommodate public input in a timely and

time-sensitive way.  As a courtesy to all members of the public who wish to participate in City Council meetings, please observe the following procedures:

PUBLIC COMMENT ON AGENDA ITEMS:  Anyone who desires to address the City Council on items appearing on the agenda must complete and file a pink speaker’s card with the City Clerk prior to the City Council’s consideration of the item.  Once the City Clerk has announced the item, no person shall be permitted to speak on the item other than those persons who have submitted their names to the City Clerk.  Your name will be called when the item is announced for discussion.  Each speaker will be allowed up to TWO (2) MINUTES to address the City Council on NON-PUBLIC HEARING items listed on the agenda. Speakers are allowed up to THREE (3) minutes on PUBLIC HEARING items.

OPEN FORUM FOR PUBLIC COMMENT:  Individuals who would like to address the City Council on matters not listed on the agenda or on items remaining on the consent calendar may do so under Open Forum.  All speakers must complete and file a pink speaker’s card with the City Clerk prior to the commencement of Open Forum.  The amount of time allotted to individual speakers shall be determined based on the number of persons requesting to speak during this item.  The time allocation for each speaker will be as follows:  15 or fewer speakers, a maximum of 2 minutes; 16 to 24 speakers, a maximum of 1 and one-half minutes; and 25 or more speakers, a maximum of 1 minute.

SPEAKERS ARE REQUESTED TO OCCUPY THE RESERVED SEATS IN THE FRONT ROW BEHIND THE SPEAKER’S PODIUM AS THEIR NAME IS ANNOUNCED BY THE CITY CLERK.

CONSENT CALENDAR:  Consent Calendar items are considered routine and will be enacted, approved or adopted by one motion unless a request for removal for discussion or explanation is received from the audience or the City Council.  A member of the audience requesting to remove an item from the Consent Calendar must first complete a speaker’s card and discuss the item with a City staff person who has knowledge of the subject material, prior to filing the card with the City Clerk  and prior to the City Council’s consideration of Agenda Review.  An item removed from the Consent Calendar may be placed anywhere on the agenda following the City Council’s agenda review.

CONDUCT AT MEETINGS:  Richmond City Council meetings are limited public forums during which the City strives to provide an open, safe atmosphere and promote robust public debate. Members of the public, however, must comply with state law, as well as the City’s laws and procedures and may not actually disrupt the orderly conduct of these meetings. The public, for example, may not shout or use amplifying devices, must submit comment cards and speak during their allotted time, may not create a physical disturbance, may not speak on matters unrelated to issues within the jurisdiction of the City Council or the agenda item at hand, and may not cause immediate threats to public safety.

CITY HARASSMENT POLICY:  The City invites public comment and critique about its operations, including comment about the performance of its public officials and employees, at the public meetings of the City Council and boards and commissions. However, discriminatory or harassing comments about or in the presence of City employees, even comments by third parties, may create a hostile work environment, if severe or pervasive. The City prohibits harassment against an applicant, employee, or contractor on the basis of race, religious creed, color, national origin, ancestry, physical disability, medical condition, mental disability, marital status, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, age or veteran status, or any other characteristic protected by federal, state or local law.  In order to acknowledge the public’s right to comment on City operations at public meetings, which could include comments that violate the City’s harassment policy if such comments do not cause an actual disruption under the Council Rules and Procedures, while taking reasonable steps to protect City employees from discrimination and harassment, City Boards and Commissions shall adhere to the following procedures.  If any person makes a harassing remark at a public meeting that violates the above City policy prohibiting harassment, the presiding officer of the meeting may, at the conclusion of the speaker’s remarks and allotted time: (a) remind the public that the City’s Policy Regarding Harassment of its Employees is contained in the written posted agenda; and (b) state that comments in violation of City policy are not condoned by the City and will play no role in City decisions.  If any person makes a harassing remark at a public meeting that violates the above City policy, any City employee in the room who is offended by remarks violating the City’s policy is excused from attendance at the meeting. No City employee is compelled to remain in attendance where it appears likely that speakers will make further harassing comments. If an employee leaves a City meeting for this reason, the presiding officer may send a designee to notify any offended employee who has left the meeting when those comments are likely concluded so that the employee may return to the meeting. The presiding officer may remind an employee or any council or board or commission member that he or she may leave the meeting if a remark violating the City’s harassment policy is made.  These procedures supplement the Council Rules and Procedures relating to disruption of orderly conduct at Council meetings.

Any law enforcement officer on duty or whose service is commanded by the presiding officer shall be Sergeant-at-Arms of the Council meetings.  He/she, or they, shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum at the Council meetings (City Council Rules of Procedure and Order Section III F, RMC Section 2.12.030).

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OPEN SESSION TO HEAR PUBLIC COMMENT BEFORE CLOSED SESSION

6:00 p.m.

A.

ROLL CALL

B.	PUBLIC COMMENT BEFORE CLOSED SESSION

C.	ADJOURN TO CLOSED SESSION

CLOSED SESSION

Shimada Room of the Community Services Building

CITY COUNCIL

PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code Section 54957.6):

Title: City Clerk

MEETING OF THE RICHMOND CITY COUNCIL

6:30 p.m.

A.	PLEDGE TO THE FLAG

B.

ROLL CALL

C.	STATEMENT OF CONFLICT OF INTEREST

D.	AGENDA REVIEW

E.	REPORT FROM THE CITY ATTORNEY OF FINAL DECISIONS MADE DURING CLOSED SESSION

F.	REPORT FROM THE CITY MANAGER

G.	OPEN FORUM FOR PUBLIC COMMENT

H.	CITY COUNCIL CONSENT CALENDAR

H-1.

APPROVE a contract with Waxie Sanitary Supply for Bigbelly trash and recycling receptacles ("solar compactors") for $336,725 with a $10,000 project contingency, for a total contract amount of 346,725, with a term extending through June 30, 2019 - City Manager's Office (Shasa Curl 620-6512/Adam Lenz 620-5537).

H-2.

APPROVE a contract with Advance Peace (fiscal agent Safe Passages, services provided by Devone Boggan) to provide technical assistance and oversight of the Office of Neighborhood Safety (ONS) core operating, programming, evaluation, communications, resource development and quality control functions in the amount of $93,420, and for a term from July 1, 2017 through June 30, 2018 - City Manager's Office (Bill Lindsay 620-6512).

H-3.

ADOPT a Resolution of Intention to vacate a storm drain easement owned by City of Richmond and recorded within the property addresses of 3000-3050 Hilltop Mall Road, setting a public hearing for the proposed vacation for July 11, 2017 - Engineering and Capital Improvement Projects Department (Yader Bermudez 774-6300 / Steven Tam 307-8112).

H-4.	ADOPT a resolution renewing and continuing the local emergency on Rifle Range Road due to landslide damage, which was first adopted by the City Council on March 7, 2017 - Engineering and Capital Improvement Projects Department (Yader Bermudez 620-5478).

H-5.	ADOPT a resolution renewing and continuing the local emergency on Via Verdi due to landslide damage, which was first adopted by the City Council on February 28, 2017 - Engineering and Capital Improvement Projects Department (Yader Bermudez 620-5478).

H-6.	APPROVE a contract with Centerline Striping Company, Inc. to install paint stripes and markings on Canal Boulevard between Cutting Boulevard and the Richmond Port office in an amount not to exceed $14,255.00 - Engineering and Capital Improvement Projects Department (Yader Bermudez 774-6300).

H-7.

ADOPT an ordinance (second reading) regarding the City's intent to grant to SFPP, L.P. a 10 year franchise agreement to use or lay and use oil pipes and appurtenances for the purpose of transmitting and distributing oil and oil products within the City's rights-of-way for a period of ten years - Engineering and Capital Improvement Projects Department (Yader Bermudez 774-6300).

H-8.	ADOPT a resolution authorizing the installation of a four-way stop at South 37th Street and Center Avenue - Engineering and Capital Improvement Projects Department (Yader Bermudez 774-6300).

H-9.

APPROVE an amendment to the contract with the city's independent financial auditors, Maze & Associates, increasing the dollar amount of the contract by $20,000 for a total contract amount of $2,583,915, to adjust for authorized additions to their work scope - Finance Department (Belinda Warner/Tony Taplin 621-1320).

H-10.

ADOPT an ordinance (second reading) setting the tax rate for the Tax Override Pension Fund for Fiscal Year 2017-18 at 0.14% - Finance Department (Belinda Warner/Antonio Banuelos 620-6741).

H-11.

ADOPT an ordinance (second reading) establishing certain fees for the proposed Master Fee Schedule; and ADOPT a resolution setting the dollar amount for the new fees and adjusting the dollar amount for current fees - Finance Department (Belinda Warner/Antonio Banuelos 620-6741).

H-12.

APPROVE a contract with Acclamation Insurance Management Services, Inc. to serve as the City's third-party administrator of workers' compensation claims for fiscal years 2017/18 ($558,655), 2018/19 ($574,415), and 2019/20 ($592,677) for a total of $1,726,747 for the contract period of July 1, 2017, through June 30, 2020. An additional extension of up to two years may be negotiated at the option of the City - Human Resources Department (Lisa Stephenson/Kim Greer 620-6602).

H-13.

APPROVE a contract with International Fire Equipment Company, Inc. to provide mobile, on site, portable fire extinguisher recharging services, fire suppression system testing and repair services in City-owned buildings in an amount not to exceed $100,000.00 over a three year period, with an option to extend for two years - Department of Infrastructure Maintenance and Operations (Tim Higares 620-6508).

H-14.

APPROVE a contract with John Toki for the design, fabrication and installation of a ceramic sculpture with a water feature at the West County Family Justice Center, 256 24th Street, in an amount not to exceed $23,000. Contract dates are May 2, 2017 to October 31, 2018 - Library and Cultural Services Department (Katy Curl 620-6554).

H-15.

APPROVE actions to update the Human Rights/Human Relations Commission; APPOINT Phillip Mitchell, new appointment, seat #2, term expiration date March 30, 2020, Texanita Bluitt, reappointment, seat #3, term expiration date March 30, 2020, Victoria Sawicki, reappointment, seat #6, term expiration date March 30, 2020 - Office of the Mayor (Mayor Tom Butt 620-6503).

H-16.

APPROVE an agreement with the lowest responsible bidder (to be determined at the bid opening on June 19th) for maintenance dredging at Berths 7 and 8 at the Point Potrero Marine Terminal and the entrance channel to the Marina Bay Yacht Harbor - Port Department (Jim Matzorkis 215-4600).

I.	BUDGET SESSION

I-1.	RECEIVE an update on the proposed operating budget for fiscal year 2017-18 and the Capital Improvement Plan for fiscal years 2017-22 and DIRECT staff to finalize documents for adoption on June 27, 2017 - Finance Department (Belinda Warner/Markisha Guillory 620-5434).

J.	PUBLIC HEARINGS

J-1.

ADOPT a resolution approving the Engineer's Report and ordering the levy and collection of assessments in the Hilltop Landscape Maintenance District for fiscal year 2017-2018, providing for a 3% increase in assessments - Department of Infrastructure Maintenance and Operations (Tim Higares 231-3008).

J-2.

ADOPT a resolution approving the Engineer's Report and ordering the levy and collection of assessments in the Marina Bay Landscaping and Lighting Maintenance District for fiscal year 2017-2018, providing for a 3% increase in annual assessments - Department of Infrastructure Maintenance and Operations (Tim Higares 231-3008).

J-3.	ADOPT a resolution upholding the appeal by T-Mobile of the Planning Commission approval of a Conditional Use Permit modification (CU96-11) and modifying certain conditions - Planning and Building Services Department (Richard Mitchell 307-8159).

K.	COUNCIL AS A WHOLE

K-1.

ADOPT:  (1) a resolution (a) authorizing a substitute letter of credit relating to the variable rate wastewater revenue refunding bonds; (b) authorizing the execution and delivery of a fifth supplemental indenture, a replacement remarketing agreement, a reimbursement agreement, a custody agreement, a fee letter and a continuing disclosure agreement; (c) approving the form and distribution of a remarketing statement; (d) authorizing the appointment of Barclays Capital Inc. as remarketing agent; (e) authorizing an amendment or novation of an interest rate swap; (f) directing the execution of, or certain amendments to, an ISDA master agreement and documents related thereto; and (g) authorizing taking necessary actions and execution of necessary documents and certificates in connection therewith; AND (2) a resolution (a) providing for the issuance of City of Richmond Wastewater Revenue Bonds, Series 2017A; (b) authorizing the execution and delivery of a sixth supplemental indenture, a bond purchase agreement, an escrow agreement, a continuing disclosure agreement and an official statement; (c) approving a form of preliminary official statement in connection therewith; and (d) authorizing certain other actions in connection therewith - Finance Department (Belinda Warner/Latha Ravinder 620-6739).

K-2.

APPROVE an agreement with Ghilotti Construction Company, Inc. for construction of the Carlson Crosstown Connection Project in the amount of $1,485,018, plus five bid alternate bus shelter locations in the combined amount of $388,933, and a contingency of 10% ($187,395) for a not-to-exceed amount of $2,061,346 - Engineering and Capital Improvement Projects Department (Yader Bermudez 774-6300/Michael Williams 307-8147).

K-3.	AUTHORIZE a $45,000 commitment of funds as the City of Richmond's contribution to the turf replacement project at the Gilman Sports Fields, necessary after eight years of heavy use, and to meet new safety standards - Community Services Department (Rochelle Monk 620-6511).

L.	REPORTS OF OFFICERS: REFERRALS TO STAFF, AND GENERAL REPORTS (INCLUDING AB 1234 REPORTS)

M.	ADJOURNMENT

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This agenda may be previewed on KCRT – Channel 28, Richmond Television,

City website www.ci.richmond.ca.us. Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the

Main Counter at City Hall located at 450 Civic Center Plaza.